Annual Meeting Minutes

Immediate Past Presidents: Noemi Marin, Mary Wiemann
Co-Chairs, President 2006: Davis Foulger, Andy Finn
Co-Chairs, Planning: Scott D’Urso, Yun Xia
Co-Chairs, Publications: Nanette Hogg, Ulla Bunz
Co-Chairs, Membership: Shannon VanHorn, Rodney Marshall
Co-Chairs, Student Representatives: Daniel McRoberts and Nicole Laster

Davis Foulger called the meeting to order at 3:34 pm.

The agenda was viewed; Davis stated that no speaker would be speaking beyond 10 minutes per area.

Officers were introduced by name and function, as found on the HCTD.net .

Present members were asked to review the minutes. The minutes were approved as written.

An attendance sheet was passed around, as well as a sign-up sheet for reviewing, chairing, or responding at the 2007 convention.

Report from Vice-Co-Chairs of Programming:

Scott D’Urso and Yun Xia reported the following regarding the programming slots allotted this division:

69 papers were submitted, 52 accepted (75%), creating 11 sessions;
14 panels were submitted, 8 accepted (57%);
one session was held in conjunction with the Training and Development Division,
one session was the business meeting.
Requested two more slots , but were turned down.
4 reviewers recruited per panel, 3 reviewers per paper, for a 95% response rate

Additionally, they thanked the reviewers, people who responded for additional needed reviewers, people for quick response to be respondent replacements;

Report from Vice Co-chairs of Publications

Co-Chairs Nanette Hogg, Ulla Bunz reported the following:

Two newsletters went out
The Spring newsletter linked to HCTD website.
The Fall newsletter listed all the panels sponsored by HCTD.
The co-chairs worked closely with membership to get the information out to members.

Report from Vice Co-Chairs of Membership

Co-Chairs Shannon VanHorn and Rodney Marshall reported the following:

They requested membership roster from NCA, but had a difficult time getting the roster because they were not listed as official officers by NCA. The list was finally sent to them in August.
They collected names for potential members from all programs relating to technology at NCA, CSCA, and ECA. Procured about 250 names of people that were *not* members of HCTD.
They sent an e-mail with the Feb. newsletter reminding people to join or rejoin the division when submitting papers.
They sent an e-mail in early August, when the program book was available online, inviting people to join HCTD.
They sent an e-mail with the last newsletter link, reminding people to renew if they haven’t done so.
Official total put the division under 500, but they are having difficulties getting an exact number from NCA.

Discussion ensued on the ramifications under 500, including the possibility of losing a position on the legislative council.

Reports from Co-chairs on Student Representation

Co-Chairs Daniel McRoberts and Nicole Laster reported:

The call was posted on CRTNET and with Ph.D. chairs,
A limited number of students responded, no panel collectively occurred
A top panel of papers sent to the division, but written by students, was created
In 2005, two panels of papers appeared.
The co-chairs encouraged graduate students to submit papers.

Discussion ensued regarding ways to increase student participation and was carried on in New Business.

Reports from Representatives to Legislative Assembly of NCA, Immediate Past Co-Chairs:

Davis Foulger reported the following:

· HCTD has three representatives on legislative council and is considered one of the seven best divisions at NCA.

· NCA is financially in good shape.

· Dues will go up $10 for Regular members; student membership will not increase.

· Lifetime membership will increase by $1,000.

· An attempt to unbundled regular dues for Sustaining Membership was withdrawn.

· A sliding scale for dues was rejected.

· Other means of modifying dues structures is being explored (i.e. unemployed, adjunct, international rates…)

· Last year’s certification standards were reconstituted as a set of guidelines. This is the first step towards setting standards in the field that can be shared with other university people when developing or revising curriculum.

· A statement on labor disputes that may occur at convention sites and NCA’s policy was presented and approved. Essentially, the legislative assembly concurred that cancelling was too expensive. Instead, they planned engaging the disputants as part of the convention, negotiating the contract language to protect the association against labor actions, and giving the executive committee the power to adjust convention plans in the face of labor disputes.

Co-Chair report

Davis Foulger reported the following:

Next year’s convention is in Chicago .
The HCTD is predicted to have 20 programming slots, but we will ask for more.
Membership as of August was 465, but the total was also said to be 489.
HCTD is one of the larger divisions, yet it gets less than its fair share of slots.
Slots are allocated based upon membership, number of people who attend the programs, number of paper submissions, and the acceptance rate.
Many papers that would fit in the HCTD are going elsewhere; it was noted that few divisions are void of technology panels.
We have an ongoing problem of getting our officers listed on the NCA database.

Our legislative members are not listed
Our membership list was not released
Our program planners have not gotten notices of meetings.

Davis went over a survey posted that drew seven responses.

Do the division members want a controlled e-mail discussion group? The audience indicated no.
Is there interest in virtual panels? The audience indicated no.
Would people like to see the newsletter expanded (i.e. providing abstracts, annotated list of publications). The audience indicated yes. The audience also indicated interest in trying to create a pre-conference seminar.
Is there interest in an electronic journal created and maintained by HCTD? The audience indicated no.

The Wiki is largely unused.

Elections:

Two people were nominated for Membership Co-Chairs: Kris Markman and John Howard. They were elected by a unanimous ballot.

Natalia Rybas was nominated as the Student Representative and was elected by a unanimous ballot.

Announcements

A call for the papers for the 2007 convention in Chicago will come out in December. Three types of formats will exist:

Round Tables
Scholar to Scholar
Papers and panels

(note: people may present in just three areas next year and cannot be primary presenter in more than one paper or panel per division).

NCA is taking request for the best publications before 1965 to be placed in a book. Send Davis any feedback as to what belongs in this publication.

Awards

Top papers were awarded to students and scholars.
Certificates were given to reviewers.
Gavels given to Davis Foulger and Andy Finn in gratitude for their service to this division.

New Business:

Discussion ensued regarding awarding the top student paper a monetary prize. It was moved and seconded to award the top student paper a prize of $75. The motion carried.
Concern was voiced as to creating a nominating committee which would bring forth a slate of names for the positions. The new chairs will appoint a committee to look at the bylaws regarding this suggestion.

The meeting adjourned at 4:54 p.m.

Respectfully submitted,

Shannon Borke VanHorn

Co-Chair, Membership, 2005-2006

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January 28, 2003